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LEG Legal and Compliance
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POSITION MISSION & MAIN ACTIVITIES

 

Within the AXA Services Internal Control team, you will be responsible for managing and coordinating the members of the Internal Control team. Several processes are managed along the year by this team for AXA Services perimeter in all countries / locations:

a. Group Standards: reviewing the adequate implementation or possible gap of these minimum set of controls across all entities (relevant for AXA services perimeter).

 

b.Global Internal Control framework and program: providing support to 1st line managers to define the approach to describe and operate controls, performing some 2nd line control activities and reporting on the Global control framework to the Group management (relevant for AXA services perimeter)


c. Internal Financial Control Program: specific and more granular approach than the Internal Control over the financial statements (relevant for AXA services perimeter).


d. IT General Controls: specific and more granular approach than the Internal Control over the IT operational and security processes for network, operating system and application layers. (relevant both for AXA services perimeter and for each one of the operational entities running the IFC program sussing AXA Services applications or network – acting as a provider for them

           

These programs aim at improving management understanding of risks faced, reduce operational risks allowing for targeted actions to mitigate risks in line with the risk appetite framework.  

 

It will ensure ultimately that in each Department key controls are implemented, documented, assessed and monitored in front of material risks with clear management accountabilities and a second line function in charge of validation and review of this internal control framework.

 

In this context, the missions will be subdivided in 3 main axes:

 
  1. Internal Control
 

Coordinate the team to Ensure ultimately that in each Department key internal controls are implemented, documented, assessed and monitored in front of material risks, for that purpose the Internal control officer should:

  • Validate the Design the internal control framework and plan (local / global coordination).

  • Provide support to 1st line managers to define the approach to describe and operate controls, performing some 2nd line control activities and reporting.

  • Improve top management understanding of risks faced, reduce operational risks allowing for targeted actions to mitigate risks in line with the risk appetite framework.  

  • Ensure internal control deliverables are consistent within AXA Organization and at the required level of quality

  • Ensure appropriate level of communication is maintained in Internal control organization to maintain alignment with Global defined framework.

  • Deliver adequate and global reporting on Internal Control framework and control deficiencies to ensure appropriate escalation and adequate action plan.

 

  2. Compliance with AXA Group Standards (GS)

   

Coordinate the team to build a global view of the GS compliance:

  • Ensure the GS under all scopes required in AXA services have been reviewed, tested and challenged the status quo.

  • Coordinate that all local submissions happen with quality, on time and the is an adequate follow up of gaps along the year.

  • Ensure accuracy and timely reporting of the certification;

  • Collaborate in the elaboration of a training and communication of the strategy regarding the Group Standards, in order to ensure that all relevant employees are aware of them.

  • Escalate and inform Top Management of any potential risk faced, mitigation actions in place and remediation achieved.

 

  3. Internal Financial Control

   

Coordinate the team to:
  • Ensure the adequate setting of control processes according to the Risk Control Matrix set up by the group for the:

    •  Financial perimeter

    •  ELC & IT ELC
  • Ensure the adequate run of the IFC controls performing Design Control Activities as well as Operating Control Activities over each process and control identified.

  • Challenge and document and gap in the process.

  • Work with the process and control owners of each activity to define the adequate mitigation measures and follow its implementation.

  • Build on the relationship with the OpCos and the group IFC correspondents to ensure a smooth run of this activity. Coordinate with the corporate team.

  • Escalate and inform Top Management of any potential risk faced, mitigation actions in place and remediation achieved.

 
 4. IT GC 
 
Coordinate the team to:
  • Ensure the adequate setting of control processes according to the Risk Control Matrix set up by the group for the IT perimeter.

  • Ensure the adequate run of the IFC controls on behalf of the AXA Entities (OpCos) performing Design Control Activities as well as Operating Control Activities over each process and control identified.

  • Challenge and document and gap in the process.

  • Work with the process and control owners of each activity to define the adequate mitigation measures and follow its implementation.

  • Build on the relationship with the OpCos and the group IFC correspondents to ensure a smooth run of this activity. Coordinate with the corporate team.

Escalate and inform Top Management of any potential risk faced, mitigation actions in place and remediation achieved.

PROFILE, SKILLS & COMPETENCIES

 

  1. Profile
  • +10 years of audit, risk management or Operational IT / Finance experience with emphasis on operational risks and internal controls.
  • Ideally in Finance or IT business or business experience in IT with audit or financial controlling background

  • Ability to lead projects of cross-department and cross-countries teams

 

      2. Skills & Competencies


  • In-depth knowledge of control framework for insurance or financial services environment (internal control, audit, operational risk …)
  • Knowledge non-insurance business processes

  • Project management capacities

  • Ability to design, implement and operate a Group wide reporting process

  • Ability to challenge

  • Fluent written and spoken English

  • Fluent French recommended

  • Demonstrate high reliability, quality and timeliness of deliverables

  • Ability to interact with senior management and multiple stakeholders, including regulators.

  • Appetence to work within an international and intercultural environment

  • Proficient writing and delivery of presentations, documentations

  • Organizational skills

  • Strong communication, negotiation and presentation skills

  • Leadership ability in a team-oriented and collaborative environment

  • Ability to elicit cooperation from a wide variety of sources, management, business experts, control function representatives, …

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